This process is composed of two Forms processes: 1) Purchase Order Requisition and 2) Invoice Review and Payment. Please see the Purchase Order Requisition process to view its description. This section will describe the Invoice Review and Payment process. Once an invoice is received, this process assumes it is scanned into the same folder as the PO with the corresponding metadata populated. The submitter launches the Invoice Review Workflow business process on the invoice from the Laserfiche Windows or web client.. This process kicks off the Invoice Review and Payment Forms process. The accounting manager is notified of an invoice for review and can see the invoice and associated PO embedded in the form. The accounting manager specifies the payment due date and either approves or rejects the invoice. If an invoice is approved, the Forms process waits until two days before the due date before notifying the accounting clerk of an invoice ready for payment. The clerk can pay by either check, credit card or ACH/Direct Debit. Once the invoice is paid, the process ends and a copy of the payment form is saved in the same folder.

Processed PO requests, supplemental documents and POs will be stored in \Business Process Library\Accounts Payable\Purchase Orders\[Purchase Order Number] Invoices and invoice payment receipts are stored in the same folder as the purchase orders. Approved Suppliers are stored in \Business Process Library\Accounts Payable\Supplier Database\Approved\[Supplier Name].