Front Desk Visitor Sign-in Process
Front Desk Visitor Sign-in Process
Laserfiche
Coordinates visitor requests, scheduling, and sign-in via Laserfiche Forms and calendar invites.
Free
Coordinates visitor requests, scheduling, and sign-in via Laserfiche Forms and calendar invites.
Not a Laserfiche user?
Book a Consultation
Description
There are two parts to this process: "Company Visitor Notification Request and Scheduling" and "Front Desk Visitor Sign-in" process. The first part involves an employee filling out a company visitor request form. This form will be saved under the "Expected" folder under the specified meeting date in the repository. A calendar invite is also generated in this process and the employee has the choice of sending it out through Outlook. The second part of the process is initiated when a company visitor fills out the sign-in form, which is then sent to the front desk receptionist to verify. The receptionist can then assign/print a badge and will check out the visitor when the visitation concludes. The relevant forms will move correspondingly in the repository from the "Expected" folder to "Arrived", and finally to "Checked Out".
Participants
Employee: Submits request for a company visitor
Manager: Approves the request
Visitor: Fills out company visitor sign-in form
Front Desk: Checks company visitor in and out
Laserfiche Repository
The folder structure follows the path \Business Process Library\Company Visitors\[Date of Meeting]\. Under this path, the structure breaks down into 1. Expected, 2. Arrived, 3. Checked Out, and 4. No Show.
Categories
Human Resources
Platforms
Template Content
Forms2
Repository1
Workflow1
Laserfiche is the leading global provider of intelligent content management and business process automation. The Laserfiche® platform enables organizations in more than 80 countries to transform into digital businesses. Customers in every industry—including government, education, financial services and manufacturing—use Laserfiche® to boost productivity, scale their business and deliver digital-first customer experiences.
Categories
Human Resources
Platforms
Template Content
Forms2
Repository1
Workflow1
CREATE YOUR OWN TEMPLATE
Submit a Solution Template
You can submit your own solutions to be shared on the Laserfiche Solution Marketplace. Share your best business processes, workflows, and more!