This process is often used with the Accounts Payable - Purchase Order Requisition process and helps organizations manage their incoming invoices and utilizes Laserfiche’s Smart Invoice Capture profile to retrieve necessary information from the invoice directly. Once an invoice is received, this process assumes it is imported or scanned into a folder designated for incoming invoices. This kicks off an automated analysis of the invoice using Smart Invoice Capture to extract key information, identify the vendor, and find the matching PO if one exists. The accounting manager is notified of an invoice for review and can see the invoice and associated PO embedded in the form. The accounting manager can review and issue any corrections before approving or rejecting the invoice. If an invoice is approved, the Forms process waits until three days before the due date before notifying the accounting clerk of an invoice ready for payment. The clerk can pay by either check, credit card or ACH/Direct Debit. Once the invoice is paid, the process ends and a copy of the payment information is saved.

All purchase orders will be stored at: Solution Templates\Accounts Payable\Purchase Orders All invoices will be stored at the following paths: Solution Templates\Accounts Payable\Invoices\*