Invoice Review and Payment (with Smart Invoice Capture)
Invoice Review and Payment (with Smart Invoice Capture)
Laserfiche
Streamline PO process with Smart Invoice Capture to automate the processes of data entry, route for payments, then save payment information.
Free
Streamline PO process with Smart Invoice Capture to automate the processes of data entry, route for payments, then save payment information.
Not a Laserfiche user?
Book a Consultation
Description
This process is often used with the Accounts Payable - Purchase Order Requisition process and helps organizations manage their incoming invoices and utilizes Laserfiche’s Smart Invoice Capture profile to retrieve necessary information from the invoice directly. Once an invoice is received, this process assumes it is imported or scanned into a folder designated for incoming invoices. This kicks off an automated analysis of the invoice using Smart Invoice Capture to extract key information, identify the vendor, and find the matching PO if one exists. The accounting manager is notified of an invoice for review and can see the invoice and associated PO embedded in the form. The accounting manager can review and issue any corrections before approving or rejecting the invoice. If an invoice is approved, the Forms process waits until three days before the due date before notifying the accounting clerk of an invoice ready for payment. The clerk can pay by either check, credit card or ACH/Direct Debit. Once the invoice is paid, the process ends and a copy of the payment information is saved.
Participants
Department Manager: Gives final approval for invoices whose total is over $10,000.00
Accounting Clerk: Provides payment information and uploads payment receipt once order is finalized
Accounting Manager: Reviews invoice’s information and assigns proper GL Coding
Laserfiche Repository
All purchase orders will be stored at: Solution Templates\Accounts Payable\Purchase Orders All invoices will be stored at the following paths: Solution Templates\Accounts Payable\Invoices\*
Categories
Accounting & Finance
Platforms
Template Content
Business Process1
Repository1
Workflow3
Laserfiche is the leading global provider of intelligent content management and business process automation. The Laserfiche® platform enables organizations in more than 80 countries to transform into digital businesses. Customers in every industry—including government, education, financial services and manufacturing—use Laserfiche® to boost productivity, scale their business and deliver digital-first customer experiences.
Categories
Accounting & Finance
Platforms
Template Content
Business Process1
Repository1
Workflow3
CREATE YOUR OWN TEMPLATE
Submit a Solution Template
You can submit your own solutions to be shared on the Laserfiche Solution Marketplace. Share your best business processes, workflows, and more!